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Various Positions with FACT

 JOB ANNOUNCEMENT

 Fisheries Action Coalition Team (FACT) is a coalition of international and national working on fisheries and natural resources, especially to protect the rights of fishers to resources and improve their livelihoods in three main regions - The Tonle Sap, the Mekong and the Coastal. FACT’s Head Office based in Phnom Penh with its sub-offices at Kampot (Coastal Program), Kampong Chhnang (South-Tonle Sap Program), Siem Reap (North-Tonle Sap Program), Stung Treng (Upper Mekong Program) and Kampong Cham (Lower Mekong Program).

 Now, FACT is seeking for certified audit firm and qualified Cambodians to fulfill following positions:

  1. Ending project audit for Global Nature Fund (GNF)

Services of accounting audit firm for the purpose of audit on the financial statement for the

Period starts from 1st January 2012 and ending 31st December 2015, regarding to ending project audit report format are requirement by GNF-BMZ donor.

  1. Global audit for Fisheries Action Coalition Team (FACT)

FACT also wishes to engage the services of an audit firm for the purpose of financial audit for the year ending 31st December 2015.

  1. Finance Volunteers

               2 positions based in Siem Reap Sub Office.

1/. Ending project audit for Global Nature Fund (GNF)

Services of accounting audit firm for the purpose of audit on the financial statement for the

Period starts from 1st January 2012 ending 31st December 2015.  

Key Responsible:

 I.   Objectives

-       Audit the financial statement for the period “1st January 2012 till 31st December 2015” and express an audit opinion according to ISA 800/805 on the financial statement of FACT expenses and fund received from the period ending on 31 December 2015.

-       The audit firm has to ensure their audit quality, professionalism, accountability and transparency by following the audit’s international standard and apply generally accepted accounting principles.

II.   Scope of work

-       Examine, assess and report on compliance with the terms and conditions of the agreement between FACT and GNF which it is applicable within Cambodia laws and regulations on accounting standard taxation.

-       The auditor shall examine on a test basis that there is evidence supporting documentation related to report expenditure. The size of the test shall be based on the auditor’s risk analysis, which shall be stated in the report. The auditor shall report the identified amount in case there is any missing supporting documentation.

-       The auditor shall submit an audit memorandum/management letter, which shall contain the audit findings made during the audit process. The audit memorandum/management letter shall state which measures that have been taken as a result of previous yearly audits and whether measures taken have been adequate to deal with reported shortcomings.

-       The audit firm is required to report in monetary value, the net financial impact of any audit qualification (negative opinion: qualified, adverse, disclaimer) on the financial statement where applicable.

-       The audit works must also include the reviewing of management system and procedures of FACT such as transparency of decision making, communication flow within organization, effective use or applies of FACT’s system, procedures, and policies, functions of FACT’s management team (MT) and the supports with each other within the organizational.

III.  The auditor´s reporting

-       The auditor´s report shall contain details regarding used audit method and the scope of the audit;

-       The report shall contain an assurance that the audit was performed in accordance with international standards and by a qualified auditor.

-       The report shall contain the responsible auditor’s signature (the audit firm, FACT ED & FAM and FACT Board) and title.

-       The auditor shall make recommendations to address any weaknesses identified. The recommendations shall be presented in priority.

-       The report shall be written in English language and handed over to FACT within a week after receiving of the final comments on the final draft reports from FACT. GNF requires submitting separately from the global audit while this audit focus on the ending project grant agreement between FACT and GNF for the period from Jan 2012- Dec 2015 on the financial audit report of the independent auditor.

-       The format of the audit report should be compliance with GNF’s which it is strictly required.

IV.  Action Plan and Timeline

 

No.

Activity

Responsible person

Timeline

1

Sign working contract

FACT and audit firm

Week 2-3 of Dec, 2015

 

Preparation work

FACT and audit firm

18-22 Jan, 2016

2

Conduct field work

Audit firm

1-9 Feb, 2016

3

Submit first draft of audit reports (audit report and Management Letter) to FACT

Audit

4 Mar, 2016

4

Work on the first drafts

FACT

7-11 Mar, 2016

5

Meet to finalize the reports

FACT & audit firm

14 Mar,  2016

6

Submit final audit reports to FACT

Audit firm

18 Mar, 2016

 

2/. Global audit for Fisheries Action Coalition Team(FACT)

FACT also wishes to engage the services of an audit firm for the purpose of financial audit for the year ending 31st December 2015.  

 I.  Objectives

-          Audit the financial statement for the period “January 2012-31 December 2015” and express an audit opinion according to ISA 800/805 on the financial statement of FACT expenses.

-          The audit firm has to ensure their audit quality, professionalism, accountability and transparency by following the audit’s international standard and apply generally accepted accounting principles.

II.   Scope of work

-          Examine, assess and report on compliance with the terms and conditions of the agreement with each donor and applicable laws and regulations within accounting and taxes.

-          The auditor shall examine on a test basis that there is evidence supporting documentation related to reported expenditure. The size of the test shall be based on the auditor’s risk analysis, which shall be stated in the report. The auditor shall report the identified amount in case there is any missing supporting documentation.

-          The auditor shall submit an audit memorandum/management letter, which shall contain the audit findings made during the audit process. The audit memorandum/management letter shall state which measures that have been taken as a result of previous audits and whether measures taken have been adequate to deal with reported shortcomings.

-          The audit firm is required to report in monetary value, the net financial impact of any audit qualification (negative opinion: qualified, adverse, disclaimer) on the financial statement where applicable.

-          The audit work should include the review of work plans, progress reports, project resources, project budgets, project expenditure, project delivery, recruitment, operational and financial closing of project (if applicable).

III.  The auditor´s reporting

-          The auditor´s report shall contain details regarding used audit method and the scope of the audit.

-          The reports shall contain an assurance that the audit was performed in accordance with international standards, high quality and by a qualified auditor.

-          The report shall contain the responsible auditor’s signature (the audit firm and FACT’s Executive Director,  Admin and Finance Manager and Board) and titles.

-          The auditor shall make recommendations to address any weaknesses identified. The recommendations shall be presented in priority.

-          The reports shall be written in English and be handed over and presented to Fisheries Action Coalition Team (FACT) in 12 copies.

IV.  Action Plan and Timeline

 

No.

Activity

Responsible person

Timeline

1

Sign working contract

FACT and audit firm

Week 2-3 of Dec, 2015

 

Preparation work

FACT and audit firm

11-15 Jan, 2016

2

Conduct field work

Audit firm

18-29 Jan, 2016

3

Submit first draft of audit reports (audit report and Management Letter) to FACT

Audit

15 Feb, 2016

4

Work on the first drafts

FACT

16-19 Feb, 2016

5

Meet to finalize the reports

FACT & audit firm

22-23 Feb,  2016

6

Submit final audit reports to FACT

Audit firm

24 Feb, 2016

3/. Finance Volunteers (two Positions)

Location: Siem Reap, Schedule: Full-time

Allowance: 50$/month

Prepares and monitors all request advance payment and clear request advances and all other expenses in its projects according to FACT's policy enforcement and other conditions stipulated in the contract of donors.

  • Organizes all financial voucher include (Payment Voucher, Receipt Voucher and Journal Voucher) Monitor and verify the supporting documents and other documents relevant stakeholders before being taken to the level of sign
  • Manages Cash on hand and replenish petty cash in accordance with the FACT’s policy
  • Checks budget line and put account code correctly of project activities, if suspicious cases can consult   Finance and Administration Manager.
  • Facilitates with AF team and  Project Manager in advertising and building the capacity of financial policy, Staff policy, green policy, Organization's financial management policy to local staff and local community goals clearly if demand.
  • Manages cash on hand to make sure that banks have enough budgets to operate programs
  • Attends meetings and reporting with Project Manager and team to product quarterly and monthly reports
  • Keeps documents ensure safe and easy to find
  • Facilitates and monitors the project activity with practical plan request
  • Other tasks assign by project manager

Requirements

  • Bachelor degree in business administration
  • Have an experience is preferred
  • Ability to use Microsoft Office and internet
  • Strong communication, interpersonal and organizational skills
  • Ability to communicate effectively English in an appropriate and professional manner
  • Ability to work independently, Self-directed initiative, interpersonal judgment and assessment skills, flexibility, high tolerance for ambiguity, sensitivity and discretion
  • Demonstrable competency in appropriate handling of confidential information

Interested candidates should submit their CVs and cover letter to #57Z, St. 430, Sangkat Phsar Doeum Thkov, Khan Chamkarmom, Phnom Penh, Cambodia. Office phone: (855) 23 992 044 or send to email: This email address is being protected from spambots. You need JavaScript enabled to view it. , no later than 15 October, 2015 by 5:00 pm. You can about FACT at our website: www.fact.org.kh.

Only short-listed candidates will be contacted for interview.

 

 

 

 

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