Terms of Reference for Consultancy Opportunity to Conduct Project End Evaluation

1. Introduction
The Fisheries Action Coalition Team (FACT) was established in 2000. FACT works to strengthen the NGO coalition, and the Coalition of Cambodia Fishers (CCF) for advocacy on fisheries resources, support the capacity development of fishing community leaders and focal persons and strengthen grassroots organizations (CBOs) to empower them to work and advocate on practical issues that are affecting their livelihoods. FACT implements its project activities in three regions of Cambodia such as Tonle Sap, Coastal and Mekong areas. In collaboration with different NGOs, CBOs, and CFi partners, FACT focuses its work around the Tonle Sap, Mekong and Coastal provinces on fisheries conservation and issues that affect the rights and livelihood of local fishing communities. With financial support from the German Federal Ministry for Economic Cooperation and Development (BMZ) through Global Nature Fund (GNF), FACT has been implementing a four-year (1st January 2019 to 31st December 2022) project called Improvement of the livelihood of fishers through protection and management of natural resources at Tonle Sap wetlands complex in Cambodia. This project is being implemented by FACT and steered by a Technical Working Group (TWG) which was established in 2019 through a Sech Kdei Samrach (Decision) of Kampong Thom Provincial Governor and H.E Prim Rotha, Kampong Thom Deputy Provincial Governor, is chair and Department of Fisheries Conservation and Department of Community Fisheries Development of national Fisheries Administration (vice-chairs) and other provinciallevel concerned departments/institutions/administration are members included Kampong Thom Provincial Administration, Provincial Department of Agriculture, Forestry and Fisheries (vice-chair), Department of Environment, Department of Tourism, Kampong Thom Provincial Fisheries Administration Cantonment, FACT, and district administration and local authorities. It is being implemented in Phatsanday commune, Kampong Svay district, Kampong Thom province. Project goal: Improving the livelihood of 4,500 people in the fishing community of Phat Sanday on Tonle Sap. Project outcome: The local fisheries organisation CFi actively represents its interests and manages the community’s fishery resources in a participatory and sustainable manner, thereby increasing fish stocks.

To achieve the results, the outputs of the project are expected to be accomplished as follows:
1. the capacity to manage fishery resources has been built up within the local fishermen’s organisation
(CFi) in the Phat Sanday community and they are being heard in regional and national networks
2. the management of fishery resources has been sustainably improved and fish stocks are recovering
3. opportunities for economic diversification are created in exemplary manner

About the Project End Evaluation: the hired consultant will be assigned to conduct the assessment of achieved results of the project interventions versus the set outputs, outcomes stated in the results frameworks, and to determine whether the intervention is in line with the current strategies.

2. Objectives
The objectives of this consultancy are to:
1. Make an informed judgement about the performance of the project – the relevance of project
outputs and outcomes to overall and specific objectives, and the value of the results to the intended
beneficiaries.
2. Assess the long-term impact and sustainability of the project in terms of the extent to which the
results achieved can continue without additional support.
3. Provide practical lessons learnt and recommendations to FACT’s team and partner organisations in
order to improve sustainable intervention strategies, project effectiveness of the 2019-2022 project
phase and provide better support and benefits to marginalised people, including women in the
target areas.

3. Expected Outputs
The expected outputs of the consultancy are:
1. A concise report in English with a maximum of 30 pages which clearly outlines the evaluation
process, methods, analysis, findings, lessons learnt, recommendations and applications.
2. Oral or visual presentation of the draft and final report to FACT representative for comments and
suggestions.
3. Submission of the final report, database/statistics, and other relevant documents in soft copy to
FACT.

4. Key Activities
In order to achieve the expected outputs, the activities of the consultancy are to:
● Produce a realistic work plan in close consultation and coordination with FACT’s team.
● Desk review of relevant documents.
● Design appreciated evaluation methods (Outline: rational, objectives, sample approach, data
collection tool and approach, and data analysis).
● Prepare and conduct fieldwork data collection with all selected key respondents by applying agreed
methodologies including data entry and analysis.
● Meet with the project team to present key findings from fieldwork and integrate constructive inputs
prior to writing the first draft report.
● Produce a precise evaluation report.
● Oral/visual presentation draft and final report to FACT and NGO partners.
● Address comments and suggestions and submit the report by the agreed timeline.

5. Evaluation Questions and Criteria
The consultants will assess and document the results and impacts in respect to the project’s impact,
outcomes, outputs, and strategies presented in the project proposal as well as provide practical
recommendations for improving future implementation. Therefore, the project performance will be
assessed and evaluated through the analysis of the followings:
5.1. RELEVANCE:
The appropriateness of project objectives to the issues that it was supposed to address, and to the physical
and policy environment within which it operates. It should include an assessment of the quality of project
preparation and design – i.e. the logic and completeness of the project planning process, and the internal
logic and coherence of the project design. Specifically, it should answer the following questions:
● Is the intervention consistent with living conditions of the targeted fishers, including women? Are
the project interventions responding to their needs and priorities?
● How have the environmental conditions affected the planning and implementation of the project?
Specify those and provide strategic advice for improvement.
● An analysis should always be made on whether the intervention is relevant for women and youths
regardless if women were not identified as specific target groups: were women included in the
original project planning processes?
5.2. EFFECTIVENESS:
The evaluation should consider if the project design was the most effective means of achieving the
objectives, and the extent to which the objectives have been achieved while taking into account the relative
importance of each objective. The evaluation should examine how the inputs (financial, technical and
human) are appropriated and potentially contributed to achieve outcomes or hindered the achievement of
the objectives in the project timeframe. Specifically, it should answer the following questions:
● To what extent do the development changes according to or a right direction with the planned
results and objectives of the proposed intervention in the last four years?
● To what extent is the identified development the result of the intervention rather than extraneous
factors? What are the reasons for the achievement or non-achievement of setting objectives and
results?
● Given the Cambodian context and the project’s objectives and results, have the chosen strategies
been appropriate and effective enough? What can be done to make the interventions more
effective?
5.3. EFFICIENCY:
The evaluation should assess whether the cost of the project can be justified by its results, taking alternatives
into account. Specifically, it should answer the following questions:
● Was the use of resources cost-efficient, i.e. could the intervention have been implemented with
fewer resources without reducing the quality and quantity of the results? Could similar results have
been achieved at lower costs?
● How much resources were spent on male and female beneficiaries? How does this compare to the
results achieved for men and women?
● Were resources (funds, human resources, time, expertise etc.) allocated strategically to achieve
gender-related objectives and results? Please elaborate those changes through case studies.
● Were resources (funds, human resources, time, expertise etc.) allocated strategically to make
changes in knowledge, behaviour of relevant authorities, partner organisations and the marginalised
groups in fisheries resources management? Please elaborate on those changes.
5.4. IMPACT:
The evaluation should determine the long-term effects of the project, whether the progress to date has
potentially produced positive results or negative, intended or unintended, and the relation to the overall
goal of the project. Specifically, it should answer the following questions:
● What are the intended and unintended/positive and negative effects of the intervention on people,
institutions and the physical environment? How has the intervention affected the access to rights
and quality of life of different groups of stakeholders, especially rights holders (particularly
fishermen and women) at the grassroots level?
● What is the impact of the intervention on partner organisations and community fisheries (CFis)? To
what extent does the intervention contribute to capacity development of the grassroots
marginalised people, including women and partner organisations’ employees?
● Have results (effects of activities and outputs) affected women and men differently? If so, why and
in which way?
● What effects (expected/unexpected) have the interventions had on gender relations?
● What do target groups and other stakeholders affected by the intervention perceive to be the results
of the intervention themselves?
5.5. SUSTAINABILITY:
The evaluation should determine if the project results and objectives will be maintaining sustained results
within the proposed project timeframe without continuing external financial or technical support.
Specifically, it should answer the following questions:
● Are the project strategy, planning and intervention consistent with the strategic planning and
implementation? These are responses to the fishermen’ priorities? Is it supported by local
institutions and well integrated with local social and cultural conditions?
● Are the requirements of local ownership satisfied? Did partners, target groups and other
stakeholders (preferably also duty-bearers, women) meaningfully participate in the planning and
implementation of the intervention?

● Do partners and their target groups have the financial and technical capacity to maintain the benefits
from the intervention when the donor support has been withdrawn?
● Has the project planning taken the environmental prerequisites into account?
● What are the possible long-term effects on gender equality?
● Are gender-related results likely to be sustainable?

6. Recommendations and Lessons Learnt
In addressing the above criteria and questions, the evaluation should provide FACT and partner organisations
with the following recommendations and lessons learnt:
● Changes/adjustments in the project focus, strategies and methods of work and/or organisation that
could potentially bring more effective, relevant and/or sustainable results.
● How FACT and partner organisations can improve strategies of work in order to reach better results
for women and gender equality through its project mainstreaming approach.
● How FACT and partner organisations can improve strategies of work with target groups in order to
reach the planned results.
● How FACT and partner organisations can improve strategies of work with duty bearers in order to
reach the planned objectives.
● How FACT and partner organisations can improve ecological sustainable practices or mainstream
ecological sustainability.
● The capacity development of partner organisations – are there any methods that could be more
effective in delivering expected results?
● Identify lessons learnt and create opportunities for reflection, learning and improvements for FACT
and their partners.

7. Methodology and Scope of Work
The evaluation should primarily be carried out with survey and participatory methods, looking at changes in
results. The data collection and analysis methods of the evaluation should be focused on a rights based
approach and also be gender sensitive. The consultant should propose and select methods and approaches
in their proposal.
After receiving the consultant’s proposal and finalised procurement of project end evaluation services, these
Terms of Reference (TOR) might be re-negotiated with the selected Consultant(s), but only to a limited
extent. Methods to be used in the followings:
● Review of project documents like proposals, intervention strategic plans, baselines, reports, project
policies, recent evaluations.
● Interviews with FACT staff members.
● Interviews with relevant government staff members.
● Interviews with CFi committees.
● Interviews with local authorities.
● Interviews with community people.
● Interviews with donors and like-minded NGOs (local and international).
● Collect and analyse case studies.
In the evaluation, the process should also contain opportunities for reflection on the proceedings and
outputs from the study, giving the opportunity to adjust the evaluation’s work. For this reason, at least one
reflection workshop preliminary debriefing of key findings and recommendations should be held in the
mid¬term with partners and FACT staff members. It also could possibly include donors’ staff members.
A final debriefing report and presentation workshop should be held at the end of the study presenting the
outputs from it, and this event should also be an opportunity to discuss the way forward to further develop
and refine FACT’s project planning together with partners.

8. Timing and Duration

The duration of the evaluation will take place around 28 working days, starting from 23
rd November – 20th
December including travels in Phnom Penh and travel to other target provinces. A detailed schedule/activity
plan for the consultancy will be prepared by the consultant in close consultation with a FACT representative
shortly after signing the contract. All relevant documents must be submitted by 25th December 2022, specific
date to be agreed upon an agreement signed.

9. Reporting
The consultant is expected to produce the following deliverables:
● An inception report (attached with the setting working schedule) including a description of the
methodology to be employed and of how relevant stakeholders will be involved, as well as a detailed
work plan. The inception report must be approved by FACT before the field work can start.
● A draft evaluation report that should be submitted to FACT no later than: 18th
December. The draft
report will be assessed against standard quality criteria for evaluation reports.
● Presentation of evaluation findings and conclusions during a seminar with FACT, partners, donors
and other relevant stakeholders to be held on 20th December.
● Final evaluation report to be delivered to FACT no later than 25 December, in three hard copies at
least and one soft copy.
The draft and final evaluation report should adhere to the following:
● Should be of maximum 20 pages long, excluding the Executive Summary and Annexes.
● Should be written in clear English. The executive summary will be both in English and Khmer. The
font used shall not be less than Arial 11 in a Microsoft Word Document.
● The consultant is instructed to adhere to the terminological conventions of the OECD/DAC Glossary
on Evaluation and Results-Based Management.
● The reports need to be sent to Mr. Youk Senglong, Executive Director, at y.senglong@fact.org.kh
● Should follow the structure presented in the table below.
Evaluation report structure
● EXECUTIVE SUMMARY – maximum 4 pages
Summary of the evaluation, with particular emphasis on main findings, conclusions, lessons learnt
and recommendations.
● INTRODUCTION
Presentation of the evaluation’s purpose, questions, methodology and limitations.
● THE EVALUATED INTERVENTION

Description of the evaluated intervention, and its purpose, logic, history, organisation and
stakeholders.
● FINDINGS
Factual evidence, data and observations that are relevant to the specific questions asked by the
evaluation and what are based on sound analysis and interpretation of such evidence.
● EVALUATIVE CONCLUSIONS
Assessment of the intervention and its results against given evaluation criteria, standards of
performance and policy issues. The conclusions should refer to both positive achievements and less
successful aspects of the project. Concise explanations for achievement or non-achievement should
be presented. Conclusions should be cross-referenced to the main text of the report.
● LESSONS LEARNED
General conclusions that are likely to have a potential for wider application and use. Lessons learned
should be anchored in the findings and conclusions of the evaluation. They should be rooted in real
project experiences, i.e. based on good practices and successes which could be replicated or derived
from problems encountered; and mistakes made which should be avoided in the future. Lessons
should briefly describe the context from which they are derived and specify the contexts in which
they may be useful.
● RECOMMENDATIONS
Recommendations are actionable proposals on how to resolve concrete problems affecting the
project or the sustainability of its results. As for the lessons learned, all recommendations should be
anchored in the findings and conclusions of the report, with proper cross-referencing. In some cases,
it might be useful to propose options, and briefly analyse the pros and cons of each option.
● ANNEXES
Evaluation Terms of Reference, Response to stakeholder comments received but not (fully) accepted
by the consultant(s), Methodology for data gathering and analysis, Evaluation plan, References, and
Names of the evaluator(s) and its (their) office
List of people/organisations consulted
Schedule of evaluation mission
Literature and documentation consulted
Other items

10. Consultancy Qualifications
Qualifications will include an advanced university degree in social sciences, development studies/ natural
resources management and development, biodiversity conservation, fisheries science, environmental
science, project management, monitoring and evaluation, or related disciplines. Excellent knowledge in the
thematic area (Sustainable Use of Natural Resource Management and Climate change, and Gender Equality)
of FACT is an asset.
● Minimum 5 years demonstrated experience in conducting evaluations of interventions in similar
geographical and thematic context.
● Proven excellent evaluation experience with evaluation of projects, methodology skills, particularly
in conducting evaluations with a participatory approach.
● Experience in the field of community development, especially on community based natural
resources management, in particular fisheries.
● Experience in conducting meetings with different actors (NGOs staff, community people, etc.).
● Expertise on gender equality and human rights.
● Basic knowledge of climate change and mainstream into rights based programming.
● Familiarity with volunteering and working in partnership as approaches to development work is also
desirable. Socio-cultural expertise.

● English proficiency skills, if Khmer language is a plus.
● A gender-balanced and culturally diverse team that makes use of national/regional evaluation
expertise will be considered an advantage.

11. Organization Supports
Total task is 28 working days maximum. To help support the works of the Consultant, FACT will supply
relevant documents and database if necessary. Venue for findings presentation will be arranged by FACT.

12. Budget and Payment
The maximum budget for this evaluation is USD $7,000, including travels (local) of the consultant team, food,
accommodation, communication, expenses of workshops, participants’ travel cover cost, writing and reading
materials, and other associated costs to the evaluation. FACT will not pay any cost other than the evaluation
fees that have been agreed by both parties.
The evaluation fee is subject to tax deduction. FACT will withhold tax on this evaluation fee according to
taxation law and remit it to the General Department of Taxation.

13. Terms of Payment
The payment of the consultant’s fee will be made in three installments:
● 30% of the evaluation fee will be paid to the consultant(s)/team upon the signature of the evaluation
contract.
● 50% of the evaluator’s fee will be paid after the submission of the draft evaluation report.
● The remaining 20% will be paid to the consultant(s) after the final evaluation report is received and
approved by FACT.

14. Procurement
14.1. Tender Procedure
The assignment is subject to an open tender procedure, handled directly by a FACT assessment group. The
tenders will be assessed considering the following aspects:
● The contents of the tender (that all the required information is enclosed)
● The qualifications and experience of the Consultant/Consultant Team
● Experience from working with country/sector
● The methodology and approach proposed
● The cost for the tender
14.2. Documentation and information required in tender
Interested candidates must submit the following documents for consideration:
1. Proposal including rational, objectives, methodological approach based on the terms of reference,
sample approach, data collection tools and approach;
2. A detailed schedule/activity plan, A total budget (with breakdown by purpose of expense) for the
consultancy including consultant fee per day and travel, accommodation, and other related costs;
3. Organizational profile of consultancy agency (if any);
4. Curriculum vitae of the core consultant(s)/team detailing core competencies and relevant work
experience, highlighting that with a similar focus to the current task; and
5. An example of a report prepared by the consultant,
6. Names and contact details for at least two referees
14.3. Submission of Tender and Final Date

The tender, including all required information is to be submitted to FACT by ordinary mail and e-mail as
address indicated below at the latest 21
st November 2022 at 17:00 to the following address:
Fisheries Action Coalition Team (FACT), at # 57z, St 430, Sangkat Phsar Deum Thkov, Khan Chamkarmon,
Phnom Penh, Cambodia. Or E-mail: to info@fact.org.kh.
Website: www.fact.org.kh.
NOTE: DURING THE TENDER PROCESS, FACT RESERVES THE RIGHTS TO INVITE TENDERS WHO MEET OUR
CRITERIA TO INTERVIEWING AND SIGN THE CONSULTANCY CONTRACT WITH ANY TENDER WHO IS
SUCCESSFULLY SELECTED. THAT’S WHY, WE ENCOURAGE YOU TO SUBMIT YOUR TENDER DOCUMENTS AS
SOON AS POSSIBLE, WITHOUT WAITING UNTIL THE DEADLINE.
The envelope/e-mail should be marked; “Tender for BMZ/GNF Project End Evaluation”
14.4. Contact Data
For further information, kindly contact:
Mr. Born Doeur, Monitoring &Evaluation & Research Officer;

Mobile Phone: +855 (0) 12 226 199/10 664 083;

E-mail: doeur@fact.org.kh