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Monitoring and Evaluation

Introduction

FACT will pull different existing elements into a monitoring and evaluation system, which consists of monitoring plans and tools to track progress and gather quantitative and qualitative information on its target beneficiaries, especially information on outcomes and impact. Monitoring and evaluation activities will then conducted based on the system, which will be included:

  • On-going monitoring activities on weekly, monthly, quarterly and annual basis through various monitoring events (meeting, reflection, internal workshop etc.);
  • A mid-term evaluation to be conducted by internal team members;
  • An external evaluation. The external evaluation will serve as reference for the next strategic planning process.

Why Monitoring & Evaluation?

Monitoring is the routine collection and analysis of [data or] information to track progress against set plans and check compliance to establish standards (IFRC, 2011). It is generally conducted by internal team. Evaluation is an examination of progress attained, the relevance and fulfillment of results, as well as the efficiency, effectiveness, impact (overall goal), financial viability, and sustainability of an organization or a project/program (CCC, 2014) by applying research methodologies. It is generally commissioned by external consultant.

M&E is very crucial part of project manager because;

  • Support project/programme implementation
  • Contribute to organizational learning and knowledge sharing
  • Uphold accountability and compliance
  • Provide opportunities for stakeholder feedback
  • Promote and celebrate our work

Results Chains

Practical Steps in Monitoring & Evaluation

Data to be collected

No

Indicators
Key Indicator Simple
Outcome and Impact General geographic and demographic information (Indirect beneficiaries) Province, district, commune, village, and Cfis name; Family, population (male, female, youth); ID poor; % of fishermen in each geographic area
Specific geographic and demographic information (Direct beneficiaries) Cfi members, involved duty bearer, registration steps, documentations, …; ID poor at Cfi level
Small grant Donor (co-finance); Amount of small grant
Cfis capital Amount of saving group, members, amount of saving, loan, amount of loan, purpose of loan; Emergency response capital; Members of contribution, amount of contribution; Eco-tourism and amount of generation
Conservation areas Amount of fish refuge pond and size; Amount of conservation lake and size; Amount of flooded forest and size; Amount of public lake and size; Physical infrastructure of the conservation areas (New)
Cfi functioning and fish capture Cfi self-autonomy, self-survive, functioning, effectiveness; Amount of fish capture, income fishery, annual income, natural resource condition
Output Activities Number of activities, number of participants (male, female, youth)…; Number of illegal fisheries issues educated, confiscated, documents,…; Cases/requests raised or submitted, accepted, integrated, supported,….; Qualitative results,…

M&E tools, methods, timeline and responsible

No Tools/Questionnaire Methods Timeline Responsible
1 Monitoring & Evaluation Tracking System Activity based data record Monthly M&E + Project staffs
2 Cfi Model Assessment FGD Yearly M&E + Project staffs
3 Fish catch monitoring Individual interview Monthly + Yearly M&E + Project staffs
4 Income generation assessment Individual interview Yearly M&E + Project staffs
5 Natural resource condition assessment FGD Yearly M&E + Project staffs
6 Internal database system (questionnaire) KII, FGD, Desk review Semester + Yearly M&E + Project staffs
7 CFN (NGO-CF) Assessment KII Yearly M&E + Project staffs
8 Case studies and success stories KII Semester M&E + Project staffs

Data Flow and Reporting